Purchase or Lease
Many companies are unsure whether to purchase or lease their office equipment
You actually have 3 choices:
- Purchase – Buy your equipment outright
- Lease – Pay monthly or quarterly for the equipment and usually buy consumables such as inks or toners separately.
- All Inclusive – Pay monthly or quarterly for the equipment and consumables such as inks or toners [excluding paper & staples]
LEASING
Business equipment leasing is a multi billion £ industry so if you are looking to lease a printer or multifunctional device you are certainly not alone. Even accountants can disagree and you must ask your own accountant for their position on this critical part of business equipment financing.
In principle remember the following key points:
Leases companies usually have a minimum spend of £1,000.00 + VAT
Benefits to your business of leasing can include
- Easy Budgeting – when leasing prices are usually fixed for the lease term which may be 3, 4 or 5 years.
- Equipment leases spread the cost of the expenditure over the realistic life of the equipment.
- Increase the tax efficiency (in some cases) as leasing is fully allowable against tax
- Leasing avoids using essential capital which may be needed for other company issues.
- Leasing office machines reduces the risk of equipment obsolescence.
- Upgrade possibilities – a charge may be made but with an equipment lease you may upgrade as your office machine requirements change.
For further information click to visit our main site Leasing Page:
TRY our Lease Calculator
What can I Lease?
We have access to great lease rates and can offer you competitive lease options across a range of business equipment including:
- Office Printer Leases and Leasing
- Office Multifunctional machines Leases and Leasing
- Photocopier Leases and Leasing
- IT Solutions Leases and Leasing
Lease the cost of your next computer network with hardware software, maintenance, installation & peripherals.
This allows you to upgrade or instal your new office for a minimal financial outlay.
All Inclusive
This type of agreement has a range of phrases or names including:
- Free Printers – you are only paying for the prints produced
- TVRP – Total Volume Rental Plan
- Cost per Page [ Cost per print]
How does it work?
An assessment is made of your usage, this can be done using your records or we may offer to use print audit software. Based on your usage an agreement is calculated which simply charges you for the service and equipment in one simple rate per copy, it’s ideal when you would like to charge individual departments for their usage.
Ultimately this is a finance package that combines service costs and the rental cost into a fixed cost per page printed or copy. This is pewrfect for businesses or schools and organisations that like charge deaprtmentally for usage.
You agre to a fixed quantity of copies when these are all used then the agreement ends with no upgrade figure. Each time you copy or print a page then you are reducing the rental element as well.
What if my volumes drop?
Don’t worry we try to cover all eventualities, no ones volume can be constant throughout the year.
Therefore volumes are taken quarterly, if you consistently use above or below the quarterly minimum billing then the agreement is flexible enough to review this at any time during the agreement.
Any changes can be easily made.
If however underusgae is minimal this agreement will allow you to keep the equipment for up to an extra year to use up any underusage outstanding.
The agreement is designed to be customer freindly, allowing flexibilty throughout.
A simple quarterly payment means that administration is reduced and budgeting becomes easier.
